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Tuesday Tips and Tricks
                                  January 22, 2013

 Is the Cost of Paying Your Employees

Too Co$tly? 

 

Are you considering outsourcing your payroll function?

If you find you don't have enough hours in the day to take care of your business operations, your clients and your employees, outsourcing key business functions such as payroll can be a cost-effective business strategy. In fact, payroll is the first function many small business owners look to outsourcing.

 

Why Outsource Payroll?

Managing payroll is an especially time consuming and detail-oriented task that can quickly consume even the savviest business owner. Some of the operational and fiscal benefits of outsourcing payroll to a third party service provider include:

* Reducing IRS penalties -Small businesses are particularly vulnerable to financial penalties that can be assessed by the IRS when payroll taxes are filed incorrectly. By outsourcing to an expert, you can gain reassurance that filing deadlines and deposit requirements are met.

* Reducing costs -Depending on your needs, outsourcing can be more cost-effective than hiring a temp, doing it yourself or adding to your staffing overhead.

* Paying your employees by direct deposit - You may be able to save your employees a trip to the bank and reduce time-consuming paperwork reconciliation at the end of each month with this common provider-based service.

* Benefiting from the knowledge of an expert - It can be hard to stay on top of changing regulations, forms and withholding rates. A payroll expert comes with institutional knowledge that you can rely on.

 

When is the Right Time to Outsource Payroll?

It could become obvious one day that the time is right. But if you're not sure, ask yourself these questions:

 

Continue reading here.  If you have any questions or would like a quote on providing payroll services, call us at (708) 966-4441 or email us.

  

How to Keep Your Business Safe on Public Wi-Fi 

 

If you travel for your business - or just need an occasional change of scenery from your home office - you're probably a regular user of public Wi-Fi networks. But if you're not careful, these Internet connections can make your data vulnerable to hackers. Here's how to protect yourself while using someone else's network:

 

 

Beware of "dummy" networks. Let's say your hotel's Wi-Fi server is called "PierpointHotel." A hacker could set up a fake network named "PierpointHotelGuest" that looks and acts like a normal wireless Internet connection. If you join the fake network, the thief could capture your keystrokes, access your computer, and copy your passwords and other personal information. Be extra sure you're connecting to the right network.

  

Favor networks that require passwords. Wi-Fi networks that require a WPA key are orders of magnitude safer than networks using WEP passwords or no encryption at all. A WPA key is a password you enter on a security screen before you join a network, not one you're asked for in a web browser after you connect.

 

Don't access your bank or credit card accounts. Don't even quickly check your balance through a public hotspot. Although your bank probably encrypts your online sessions, hackers can still view the name of your financial institution as you connect. Using that, they could send you fake "phishing" emails or set up a spoof network that mimics your financial institution's name. Wait until you're connected to your secure home or business network to access any financial accounts.

 

Watch what you email. Consider your emails to be public postcards. Don't send notes that include business account information or client details that they wouldn't want shared. If you must email sensitive data, encrypt it with a Pretty Good Privacy (PGP) program such as Mailvelope.

 

Stay off Facebook, Twitter, Amazon, and other personal accounts. Hackers could easily reel you in through your favorite sites. What looks like Facebook, Amazon, or Twitter to you could just as easily be a phishing site designed to harvest your account. Alternatively, hackers can employ session-hijacking methods, which involve stealing the authentication cookie while in transit - for instance, if you have a 'remember me' [set up], so you're not prompted for a password every time. By doing so, an attacker can pose as you without needing your password at all. If you must log on to these accounts, it's probably safer to do so via your smartphone instead of your laptop.

 

Avoid public Wi-Fi altogether. Use your laptop offline for work while you're away from the office whenever possible. Or if you truly need access to email or online accounts, set up a Virtual Private Network for your business. (Kitchen has used WiTopia, because it's easy and inexpensive.) These networks let you get online more safely than public Wi-Fi while away from the office by encrypting everything you do. An easier and possibly more secure option, albeit a costlier one ($25 or so per month), is using a mobile broadband adapter from providers like T-Mobile, Sprint, or Verizon. These gadgets let you create your own, password-protected mobile network wherever you go.

  

from Intuit Small Business Blog

 
 
Another Free Quickbooks 2013 Seminar for
                                                                  Small Business Owners
 
Kimberly Shannon, President of Off-Site Business Services is once again the featured speaker on "What's New for Quickbooks 2013" this time on Tuesday, February 12 at 8:00 am at Standard Bank, 9700 W. 131st Street in Palos Park. The program is open to all small business owners. Call Cathy Majerczyk at 708-499-2062, ext. 60610 for a seat. 

                                                           

Off-Site Business Services, Inc.
Grow A Successful Business!
 
Kim ShannonKimberly Shannon
President
(708) 966-4441
 
 

 

Refer a new client and receive a $25 VISA gift card

                                                        (after $100 of paid services). 
 

   Call for a free one-hour consultation.


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